Internal tools for a 12-person studio

Problem

Creative studio cobbled together Asana, Quickbooks, Notion, and Google Drive. Context-switching cost real hours; client touchpoints fell through cracks.

Users

Internal — 12-person design studio + 30 active clients

Key flow

1. 1PM creates project, assigns team members and milestones
2. 2Team tracks hours; client sees status + comments in portal
3. 3On milestone, invoice is generated and sent automatically

What I built

• Project tracker with per-client workspaces and shared timeline
• Invoice generator pulling from tracked hours, exports as Stripe link
• Client portal — clients see only their projects + invoices
• Slack notifications on milestone, invoice paid, or feedback request

Limits

• No accounting integration — Quickbooks export is manual CSV
• File storage limited to 2GB/client — bigger files stay in Drive